Did you know that if A-Z = 1-26, and the words “Knowledge,” “Hard Work,” and “Attitude” add up to surprising numbers?
This simple yet powerful numerical formula reveals a deep truth about success and mindset.
Here’s the Breakdown:
Knowledge = 96 → Knowledge is important, but is it enough?
Hard Work = 98 → Hard work gets you close, but does it guarantee success?
Attitude = 100 → Could the right mindset be the ultimate key to success?
This video breaks down the math behind success and explains why attitude matters more than anything else. Whether you’re working towards personal growth, career success, or leadership excellence, this formula will change how you think about achieving your goals.
Five tests that accountable leaders do to achieve success
Ever wondered why some managers dodge those awkward performance conversations—and what to do about it?
In this lively chat, Graham Field and Ricky Muddimer dive into the art and science of giving effective feedback that sparks real change.
They walk through seven critical tests to pinpoint the root causes of underperformance, including:
The Expectations Test – Set the ground rules upfront on how (and when) feedback is shared.
The Holy Trinity Test – Ensure crystal-clear goals, a genuine understanding of “why it matters,” and confidence in what’s possible.
The Underperformance Test – Spot gaps in knowledge, skills, environment/tools, or mindset.
The Competence Test – Move beyond “tick-box” training and guard against the Ebbinghaus Effect by reinforcing learning fast.
The Psychological Safety Test – Create a culture where people feel safe asking for help and receiving honest feedback.
If you’re a middle manager, C-suite executive, or HR professional responsible for leadership development, you’ll pick up practical tips you can use immediately. Grab a coffee, sit back, and learn how to have those tough chats that lead to better performance and stronger teams.
Imagine spearheading a groundbreaking project, only to find yourself facing a massive roadblock: there’s no market for your product. For many leaders, the instinct is to salvage what already exists, but this often leads to cognitive tunnelling—a trap where focus narrows, creativity fades, and progress halts. This article dives into a real-world example where shifting the mindset from salvaging to reframing turned a seemingly doomed idea into an industry-changing solution.
Packed with practical exercises, this piece equips leaders with mindset-shifting tools to unlock breakthrough results by broadening perspectives. If you’re ready to see how a small shift in thinking can redefine the success of your toughest challenges, this article provides a proven roadmap. Whether you’re navigating market constraints, tight budgets, or innovation fatigue, the key to overcoming obstacles isn’t simply in doing more but in thinking differently.
Imagine you’re leading a high-profile project sponsored by the board of directors—a career-defining opportunity. You’re expected to turn a novel idea into a significant revenue stream for the business. But there’s a catch: You realise that the product you’re working on doesn’t have a market. What do you do?
This scenario may sound familiar to many leaders. You’re tasked with making the impossible possible, and when roadblocks emerge, it’s easy to get trapped in a cycle of overthinking. However, the key to breakthrough performance often lies not in finding a perfect solution but in reframing the problem itself.
The Challenge: When A Great Product Has No Market
We were running a leadership program with a 180-day business challenge built in. This enables leaders to apply their learning in real time to something meaningful. I worked with a team tasked with developing groundbreaking technology for dairy farmers. This technology could instantly measure the nutrient content in, let’s say, a less-than-glamorous material, helping farmers adjust feed mixes to optimise dairy yield.
The product came in two forms: a premium, state-of-the-art version with cutting-edge tech and a more affordable but still costly alternative. But there was a problem: Dairy farmers could already get similar data from feed manufacturers—for free. They’d just have to wait 48 hours for the result. This left the team facing what felt like an insurmountable challenge.
Cognitive Tunneling: The Silent Performance Killer
When the team presented the problem, they were visibly disheartened. Their entire focus was on how to explain to senior leaders that the project had hit a wall. They were caught in what psychologists call cognitive tunnelling—a mental state where you become so fixated on one issue that you can’t see alternatives.
The problem wasn’t just that the product wasn’t viable; it was that the team’s thinking was stuck in a loop of trying to salvage a seemingly doomed idea. This kind of tunnel vision often leads to catastrophising and an inability to see the bigger picture. For leaders, cognitive tunneling is a major barrier to creative problem-solving and breakthrough results.
The Mindset Shift: Redefining The Goal
I encouraged the team to step back and redefine the problem. Instead of fixating on why farmers wouldn’t pay for the technology, we asked: What if there’s a different way to deliver value?
Over the next 45 days, they explored the issue from different perspectives, speaking to people inside and outside the industry. The breakthrough came when they reframed the question: What if farmers didn’t have to buy the technology? What if they could lease it instead?
This small shift opened up an entirely new business model. Farmers could pay a small monthly fee for immediate access to the data, which would help them optimize their feed and boost their dairy yield. The company, in turn, would gather a massive data set from farms across the country, providing invaluable insights for the agricultural sector. What started with a project team being stuck evolved into a business with the potential to transform the industry.
Practical Takeaways: How Leaders Can Get Unstuck
Ask Different Questions
What else could I possibly do?
Who else might have faced this problem?
What might [insert someone inspiring] do if they had this problem? (I use Batman, by the way.)
If there were no constraints, how might I achieve this?
Break The Insanity Loop
Repeating the same actions and expecting different results is a common trap. Instead, recognise when your thinking is stuck in a loop and consciously shift to a different approach. This mindset shift can open doors you didn’t realise were there.
Use The Post-It Exercise
Here’s a simple technique to break free from limiting thoughts. Write down all your thoughts about the problem—both helpful and unhelpful—on separate Post-It notes. Then:
Sort them into what’s in your control and what’s not.
Discard anything outside your control (literally throw those notes away).
Focus only on what’s within your control and categorise these thoughts into those moving you forward and those holding you back.
Get Creative
Once you’ve sorted your thoughts, focus on those holding you back and ask yourself:
What have I done before that could help me now?
What could help me most right now?
What could be the most helpful thing to focus on?
What could I learn from this situation?
How could I make this work for me right now?
What might be the best, most realistic outcome I can imagine?
The Power Of Reframing
The team I worked with didn’t just solve a problem—they transformed the business. By reframing their approach and asking different questions, they unlocked value that wasn’t visible at first. The same can happen to you. When faced with seemingly insurmountable challenges, it’s not about having all the answers but about asking the right questions.
Remember, what got you here won’t get you there. The key to breakthrough performance isn’t more tools or data—it’s thinking differently. You can drive the desired results by stepping back, getting creative and reframing the problem.
This article first appeared on Forbes.com on 1st November 2024
Ricky has been a regular contributor to the Forbes Councils since 2023, where he shares his perspectives on all things leadership, change, culture and productivity, all with Thinking Focus’ unique perspective on metacognition, or as we prefer to say, thinking about thinking.
Despite its potential to significantly enhance growth and efficiency, many organisations struggle to make cross-functional collaboration work. The obstacles—ranging from competing agendas and egos to miscommunication and untested assumptions—can derail even the best intentions. However, by prioritizing stakeholder engagement early, fostering diverse perspectives, and addressing challenges proactively, organizations can unlock substantial improvements in performance. This executive summary highlights the critical importance of collaboration, offering actionable strategies to navigate common challenges and achieve greater cohesion and productivity.
Improving cross-functional relationships and collaboration arguably represents one of the most significant organisational growth and improvement opportunities – why, then, are organisations not addressing this?
Perhaps it’s not so surprising when you consider the layers of competing agendas, egos and infighting, conflict, misinformation, and backchannelling. Added to that, there are the self-imposed elements of assumptions, personal limitations, and poorly articulated business cases that, despite having merit, never see the light of day.
I remember my first major change programme, where an entire team was ignored because we didn’t think the change would affect them. We overlooked their wants and needs for this significant change. We assumed they’d be fine and would get on with it. The decision was a mistake; the Department Head used their influence to block the change for their team. The project team had to regroup and rethink. This delayed the project, and chunks of the scope had to be removed to hit the delivery date.
Over the years, we have built and delivered countless leadership programmes for organisations across the globe. We include a business challenge to help with the application of learning, exposure to the wider business, and delivery of value back to the business. I love working with leaders, yet it astounds me that they never seem to grasp the importance of engaging stakeholders. We even share the experiences of previous groups’ successes and failures. Yet despite these warnings, they still trip over the same things as those that have gone before.
Business Challenge in Action
We see it constantly; take a recent business challenge we ran. One project group identified a business-wide project that could transform employee engagement. They formulated compelling business benefits: increasing productivity, boosting employee retention, and promoting the brand in local communities.
The group got their plan together and ran it by their mentor; they were all set and approached a large department representing a third of the workforce. Having them on board would make a wider rollout easier. When they presented their ideas to the Head of Department, they assumed their excitement would be shared, but they hit a brick wall. The Head of Department highlighted obstacle after obstacle, insisting they go away and fix it. The group were understandably disheartened.
In the learning review, we explored what they could have done differently. How might they have engaged the stakeholders differently, gaining the department’s perspective? What assumptions did they make? How might they have felt had the boot been on the other foot?
This experience is a microcosm of how organisations do business every single day, and there is immense learning on offer. Failing to collaborate and engage stakeholders causes unnecessary delays, missed milestones, wasted time, effort, and resources.
We are all guilty of making assumptions, from whether someone will get involved or not to whether someone has the time, knowledge or skills, or not to be able to help. We may not even like them or want their help, even though this may be us cutting our noses off to spite our faces. Our egos can get in the way.
We avoid ‘difficult’ personalities; we circumvent them or bury our heads in the sand, hoping they won’t be an issue. But inevitably, they are, and this creates roadblocks and wasted time. If someone ignores your needs or fails to engage you, you will feel like making things difficult.
Learning from Experience
No one likes changes imposed on them; we want to be involved, to feel that you have listened, heard and understood our perspective. Involving me in change in this way helps to gain my buy-in and increases your chances of success. The ‘people factor’ is a major cause of change programmes failing to achieve their intended outcomes. So, what’s the answer?
When the business challenge group reflected, they quickly realised they should have engaged and involved their stakeholders earlier, making buy-in easier. They recognised their excitement for their project, but it was not matched by the department head because they had their own issues and priorities to focus on. They weren’t excited; instead, they felt ambushed. Involving them earlier would have helped them feel the time had been taken to understand their department’s challenges, and they might have offered solutions. They may still have resisted, but the plan could have been adapted much earlier. Instead, they lost time, had to replan, and took longer to realise the project’s benefits.
Consider my experience of large-scale projects. If we had not cut corners, we could have explained what was happening, understood stakeholder needs and engaged others in making it work. This would also have avoided us delivering a substandard result.
In my experience, not engaging stakeholders well or, worse, ignoring them will catch you out when you least expect it. It’s far better to be proactive; you may as well spend more time getting them on board early rather than trying to recover later.
There are no shortcuts to involving people, so why not do it early and confront the issues up front? This way, you can engage with them on the solution and find ways to modify your approach for mutual success.
For many businesses, the ability to collaborate and execute effectively is underwhelming at best, and yet they still get results! Imagine if they got their act together and collaborated better—they’d be unstoppable!
My key learnings over the years are:
Explore who could help and who could get in your way.
Engage stakeholders early, be proactive and build relationships.
Start every interaction from their perspective – ‘seek first to understand’, as Stephen Covey says.
Have a plan to influence others and mitigate potential blockers.
Focus on the ‘why’ when presenting your ideas and goals/ Don’t get hung up on the how; be flexible and bring any conflict back to the ‘why’.
Don’t do all the work; involve stakeholders in solving problems; they probably have a better view.
Test, test and test assumptions, beliefs and biases.
Be aware of your self-talk; your mindset, if not managed, will trip you up.
This article first appeared on Forbes.com on 5th September 2024
Ricky has been a regular contributor to the Forbes Councils since 2023, where he shares his perspectives on all things leadership, change, culture and productivity, all with Thinking Focus’ unique perspective on metacognition, or as we prefer to say, thinking about thinking.
In today’s fast-paced business environment, the quest for productivity is relentless, but the path to unlocking it isn’t always obvious. Leaders and managers often juggle conflicting priorities and are distracted by new technologies, shifting market conditions, and the pressure to deliver results. However, true productivity doesn’t come from doing more; it comes from doing what matters and doing it well!
This article reveals the secret to highly productive teams and individuals by exploring three crucial components: Brilliant Basics, Distractors, and Accelerators. How you navigate these “three swim lanes” will determine whether you and your team make meaningful progress or simply spin your wheels.
“Sometimes you need to slow down, to speed up!”
You’ll discover how to sharpen your team’s focus on the fundamentals that drive success, eliminate the distractions that slow them down, and strategically leverage tools and innovations to accelerate performance. Drawing on real-world examples and actionable insights, this article will equip you with the mindset and tactics to lead your team to extraordinary results—without getting caught in the productivity traps that derail even the best intentions.
If you’re ready to unlock your team’s potential and achieve breakthrough performance, this is a must-read for you.
In the quest for highly productive teams, it’s essential to understand the interplay between three critical components: Brilliant Basics, Accelerators and Distractors. How you choose between them will make or break your, and your team’s, performance and productivity.
The Three Swim Lanes Of Productivity
Brilliant Basics are the fundamental practices that lead you to success. They are the steps in a marketing funnel, an operational process, a project delivery or a sales process.
Following consistent steps leads to a desired outcome: an implemented project or a financial transaction.
Brilliant Basics are the repeatable steps that will, more often than not, achieve the desired outcome.
Distractors hinder your progress. They might be a lack of discipline in following your Brilliant Basics, a lack of attention to detail or a missed step in the process.
Or they could be a mindset. You convince yourself it can’t be done or there’s a better way, or you become bored and switch off.
There may also be someone or something redirecting your focus. Your boss might ask you to look into something, a competitor might unexpectedly make a move in the market or trading conditions might change. Distractors feel like swimming against the tide—expending effort without making headway.
Accelerators are enhancements we hope will boost performance. They could be new technologies, innovative methods or strategic initiatives that accelerate teams’ progress toward their goals.
The challenge is assessing whether they could become a distractor, taking you off task and away from your brilliant basics.
Productivity Traps
Several traps derail even the best-laid plans:
Self-Inflicted: Teams can be their own worst enemies. Unhelpful mindsets and the “magpie effect”—constantly chasing shiny new objects—prevent progress.
External Influences: Market changes, disruptive technologies and competitive pressures serve as distractors if not navigated properly.
Authority Bias: When a senior leader champions an accelerator, the success criteria may soften over time or even get overlooked.
Festering Distractors: When things are allowed to worsen, the flow against you increases.
Accelerators That Don’t Pay Off: I remember implementing new software in a sizeable financial institution, but leadership became impatient. This led to the withdrawal of promised functionality, and the intended benefits went unrealised.
Real World Examples
I coached a leader in the U.K. healthcare sector whose many priorities were limiting their productivity. So, we used the swim lane analogy to simplify things. We clarified their goals, understood each one’s importance, and categorised tasks and activities into three lanes:
What should they be doing that will lead to the desired outcome?
What tasks added no value to the end goal or limited their time and attention?
What shiny new things were they being drawn into?
In this leader’s case, there were plenty of distractions, and their boss was a magpie, constantly asking them to look into something shiny and new.
First, we focused on their boss. The need to please or fear of saying no to authority can be a real problem. How could the leader build a story of impact and consequences to make saying no easier?
Coaching upwards helps leaders understand internal conflicts and compromises and their impact on their team and organisational goals. Through this process, my coachee gained a clear perspective on what matters and what is impactful. They defined a plan to eliminate, mitigate or delegate distractors so they could focus on their key deliverables—their brilliant basics.
My key learnings over the years are:
Explore who could help and who could get in your way.
Engage stakeholders early, be proactive and build relationships.
As Stephen Covey says, start every interaction from their perspective – ‘seek first to understand’.
Have a plan to influence others and mitigate potential blockers.
Focus on the ‘why’ when presenting your ideas and goals/ Don’t get hung up on the how; be flexible and bring any conflict back to the ‘why’.
Don’t do all the work; involve stakeholders in solving problems; they could have a better view.
Test, test and test assumptions, beliefs and biases.
Be aware of your self-talk; your mindset, if not managed, could trip you up.
In another example, our business built and delivered a sales leadership program for a global med-tech company. They had installed the latest CRM system; however, resistance was causing low adoption, so leadership requested a training program.
It became evident that the “why” was missing—the sales teams believed the new program was meant to monitor them, while the business wanted the sales team to see how the CRM could be an accelerator for all.
But right then, the CRM wasn’t an accelerator but a huge distraction. We helped the sales leaders understand the relationship between basics, distractors and accelerators. We focused on the basics and how they could use them to help their teams be brilliant.
“Excellence is doing ordinary things extraordinarily well.” —John W. Gardner
Refining Your Brilliant Basics
In the second example above, we asked the med-tech sales team to define their sales process’s key activities and tasks. They quickly identified things that added no value, like spending time on customers with no intention of buying and not spending enough time with customers who could or might buy.
The penny dropped for them as they realized the importance and significance of CRM—to them! It could help them determine which opportunities were worth pursuing, track all their activity and ultimately determine how best to spend their time.
The Secret To Productivity
The secret lies in knowing what creates value—your outcomes. Focus on what inputs create the outputs that lead you to your desired outcomes.
Brilliant Basics: Find that sweet spot between quantity and quality; how do you do more of what you need at the highest quality?
Eliminate, mitigate or delegate anything limiting your time on Brilliant Basics.
Avoid chasing the silver bullet. Focus on what consistently works rather than seeking quick fixes.
Jim Collins, author of Good to Great, suggests working out what you’re good at and focusing all your energy on that. He calls it the ‘hedgehog principle’. Brilliant Basics are your hedgehog; focus on perfecting them first and foremost.
Senior professionals can drive their teams toward exceptional performance and success by refining the basics, mitigating distractors and strategically leveraging accelerators.
This article first appeared on Forbes.com on 26th June 2024
Ricky has been a regular contributor to the Forbes Councils since 2023, where he shares his perspectives on all things leadership, change, culture and productivity, all with Thinking Focus’ unique perspective on metacognition, or as we prefer to say, thinking about thinking.
In today’s intricate world, decision-making and learning often occur in ambiguous contexts where clear-cut answers are rare. This article delves into the complexities of navigating these “grey areas,” emphasising the importance of critical thinking, ethical reasoning, and adaptability. It highlights how social contexts and cultural influences shape our perceptions and decisions, underscoring the need for continuous learning and cultivating environments that encourage open dialogue and diverse perspectives.
Not all lessons are black and white in the vast expanse of learning and development. Much of what we learn, especially in leadership, management and personal growth, lies in grey areas—complex, nuanced and often without clear-cut answers.
How, then, do you train and develop your people to work in the grey zones when a flowchart, manual, process, or, dare I say it, artificial intelligence (AI) can’t cut it? Not yet, at least.
Serendipity piqued my curiosity, leading me into the world of social learning theory.
A Chance Encounter Inspires A Challenge
When a global automotive manufacturer challenged my company to think differently and to look at a learning problem from another perspective, we had to embrace the opportunity.
The challenge was to address a development gap in their frontline people managers; while skilled and competent in the technical and process aspects of the role, they needed to be more effective in their soft skills. The need was to be able to have impactful people conversations that changed behavior. Challenges where the stock answer is “It depends” are not the happy place for managers who would sooner fix a technical issue than talk to their people. Of course, there were operational constraints and budgetary limits, too.
We train, develop and coach people worldwide for some of the biggest brands, but this needed a new solution, something like gamification. At that time, it was not at all in our sweet spot. So we set about doing our research.
We created a dilemma game for them, one that blended four distinct components:
Gamification to motivate and maintain interest;
Psychological safety to enable participants to feel comfortable surfacing issues or exposing perceived weaknesses (the game element also helps this);
Group coaching, where a facilitator runs the game and asks great questions to cause conversation, exploration and curiosity; and finally,
Social learning, encouraging people to share their experiences, good and bad, for the benefit of the group, all under the pretext of “It’s only a game.”
Players shared more than we ever imagined, and managers grew, not just in learning but in recognising that they are not the only ones who struggle. Additionally, they built an internal support network they can talk to when needed.
The Essence Of Social Learning
Social learning is at the heart of understanding how we navigate the grey areas.
Psychologist Albert Bandura, professor emeritus of social science in psychology at Stanford University, popularised the theory. Bandura suggests that people learn from one another via observation, imitation and modelling.
One of Bandura’s most famous experiments, the Bobo doll study, demonstrated how individuals, particularly children, learn and replicate behaviours they observe in others.
This fundamental concept illuminates the significant impact of environmental and social influences on our learning processes and decision-making abilities. Where you work and who you work with significantly impact what you learn.
Learning From The Environment: The Role Of Observational Learning
From early childhood, our learning is deep-rooted in observation. We watch the actions of those around us—our parents, teachers, and peers—and see the consequences of those actions.
This observational learning extends beyond mere replication of behaviours. It involves understanding the outcomes of actions and adjusting our behaviour in response.
When we witness positive results, we are encouraged to mimic those actions. Conversely, adverse outcomes might deter us but can also pique curiosity and imitation under certain circumstances.
This dynamic interaction with our environment shapes our understanding of the world, especially in areas where the answers could be more straightforward.
The Grey Areas: Navigating Complexity Through Social Contexts
The grey areas of decision-making and ethics represent a significant challenge for personal development and professional training. These are the domains where right and wrong are not easily discernible, where the ethical, practical and effective course of action might vary depending on context and perspective.
Training individuals to navigate these complexities requires a sophisticated approach beyond traditional didactic methods. How you get an answer becomes a more important skill than knowing the answer.
Creating realistic and contextual situations for discussion and exploration is critical. By simulating real-life scenarios that present ethical dilemmas or complex decision-making situations, learners can engage in critical thinking, explore different outcomes and consider the implications of various actions.
This experiential learning approach encourages individuals to reflect on their values, the influence of their actions on others and the broader societal implications.
The Impact Of Peers And Culture
Our peers and the culture we are a part of play crucial roles in shaping our responses to grey areas. The social norms, values and behaviours are prevalent in our immediate environment influence our perceptions of what is acceptable or desirable.
This social context can either reinforce positive behaviors or perpetuate negative ones. Recognizing the power of social influence is crucial for both learners and educators, as it highlights the importance of fostering positive, supportive and ethical communities.
Moving Toward A Future Of Informed
Decision-Making
Training for the shades of gray requires an emphasis on critical thinking, empathy and ethical reasoning. It involves cultivating an environment where questioning is encouraged and diverse perspectives are valued.
By leveraging social learning principles, educators and leaders can create more nuanced training programs that prepare individuals not just to choose between black and white but to navigate the vast spectrum of grey created by current levels of uncertainty with confidence and integrity.
Our Solution
What Would You Do? helps cross-functional groups surface common issues and performance gaps through social learning, gamification, group coaching and psychological safety. You can learn more here.
Conclusion
In a complex and nuanced world, navigating the grey areas is more crucial than ever. Understanding and applying social learning principles can better prepare us and others to make informed, ethical and impactful decisions.
By observing, discussing and reflecting on the multifaceted outcomes of our actions, we grow as managers and leaders, ready to face the challenges of tomorrow with wisdom and compassion.
This article first appeared on Forbes.com on 15th April 2024
Ricky has been a regular contributor to the Forbes Councils since 2023, where he shares his perspectives on all things leadership, change, culture and productivity, all with Thinking Focus’ unique perspective on metacognition, or as we prefer to say, thinking about thinking.
When it comes to boosting productivity, many people focus on external tools, systems, or processes, hoping these will unlock greater efficiency. However, the real key to sustainable productivity lies within—the “pilot in the box.” This metaphor highlights that it’s not the technology or resources at your disposal but the individual driving them that determines success.
This article explores the critical role of personal mindset, habits, and decision-making in achieving peak performance. It delves into how a growth-oriented mindset, intentional behaviours, and the ability to adapt to challenges are far more powerful than any external solution. By taking ownership of one’s mental focus, creating disciplined routines, and fostering self-awareness, individuals can transform how they work, making every tool and resource exponentially more effective. The message is clear: productivity isn’t about what you have; it’s about how you use it—and the pilot’s role is irreplaceable.
In an age where new productivity tools and apps emerge daily, it’s easy to fall into the trap of thinking that the next shiny toy or methodology will magically make us more productive; I know I have. I love a new gadget—who doesn’t?
Over many years, I have wasted so much money searching for that something special to make me more productive. I would use them until the next shiny, “fantastic new tool that solves all your productivity issues” arrived.
While systems, software and processes play a role in organising and streamlining tasks, when you boil it down, “it all comes down to the pilot in the box.” Now I realise that is a Top Gun: Maverick quote, but it sounds so cool I just had to weave it in somewhere. I mean that it’s down to me, you, us, the masters of our destiny, to change our mindset, habits and behaviour.
1. Mindset: The Power Of Perception
Our beliefs and attitudes can either propel us forward or hold us back. As popularized by Carol Dweck, a growth mindset means believing in the potential for development and seeing challenges as opportunities. When faced with a task, someone with a growth mindset doesn’t get bogged down by the fear of failure; they see it as a learning experience.
Conversely, constantly seeking the “perfect” system might be symptomatic of a fixed mindset—the belief that productivity is an inherent trait rather than something we can develop.
Thus, cultivating a mindset that embraces challenges, remains curious and is resilient in the face of setbacks can be more crucial than the intricacies of any productivity system.
2. Habit: The Rhythm Of Consistency
Every time we turn to a new system or software, there’s a learning curve. Often, once we’re familiar with a tool, we move on to another, forever chasing the promise of enhanced productivity. This constant shifting is a productivity trap in itself. But what if the secret to productivity isn’t in the tool but in the routine?
Habits, once formed, require less mental energy. They become second nature, allowing us to execute tasks efficiently without the cognitive load of decision-making. For example, regularly reviewing tasks could be more beneficial than any software in which those tasks are stored.
Creating positive habits, such as daily planning or setting specific times for checking emails, can profoundly impact your productivity more than perpetually switching between tools and systems.
3. Behavior: Actions Speak Louder Than Tools
Even with the best software and processes in place, our behaviour ultimately determines productivity. Procrastination, for instance, can’t be solved by any app, no matter how sophisticated. It requires introspection, understanding the root cause and taking corrective actions.
Behaviours like setting boundaries, learning to say “no” and prioritising tasks based on importance rather than urgency can drastically improve productivity. These u, rooted in self-awareness and discipline, can determine how effectively we use any system or tool.
Tools Are Tools: People Drive Productivity
Instead of constantly searching for the next big thing in productivity tools like me, it might be time for us all to look inward and realise that we—the “pilot in the box” of our mind, not the tools—are the primary drivers of our productivity.
The intricate dance between habits, mindsets and behaviours is far more profound than any external tool or system we might employ in our quest for productivity. These elements, deeply rooted in our neural pathways, cognitive structures and past experiences, are critical in determining our daily actions and overall effectiveness.
Mindset: Mindset shapes our perceptions and responses to challenges. A growth mindset encourages resilience and biologically primes the brain for adaptability and problem-solving. By embracing this mindset, you can take a proactive approach to tasks, fostering continuous learning and improvement.
Habits: Habits tap into the brain’s propensity to conserve energy. As they become ingrained, they free up our cognitive resources, allowing us to focus on novel tasks and challenges. By consciously establishing routines that align with our goals, we can harness this neurological efficiency for productivity.
Behaviour: By understanding the psychological impetus behind behaviours like procrastination or distraction, we can develop strategies to mitigate them. This introspection enables a more holistic approach to productivity, where we’re not just ticking boxes but addressing core issues that might hold us back.
In the hustle of the modern world, it can be tempting to reach for tangible, external solutions to enhance productivity. Yet the most potent tools lie within our minds. By delving into our habits, mindsets, and behaviours and tailoring these elements to serve our goals, we can unlock a sustainable, effective, and profoundly fulfilling productivity level.
This article first appeared on Forbes.com on 14th November 2023
Ricky has been a regular contributor to the Forbes Councils since 2023, where he shares his perspectives on all things leadership, change, culture and productivity, all with Thinking Focus’ unique perspective on metacognition, or as we prefer to say, thinking about thinking.
Boosting productivity doesn’t always demand expensive tools or cutting-edge technology; often, the most impactful changes come from simple, intentional shifts in mindset and daily habits.
This article provides actionable strategies to help individuals maximize their efficiency and effectiveness, focusing on time-tested principles and easy-to-implement behaviours. By addressing common productivity pitfalls—such as poor prioritization, distractions, and burnout—these steps empower readers to take control of their time and energy. Whether you’re a professional juggling competing demands or an entrepreneur looking to optimize performance, this guide offers practical advice for achieving more with less effort, unlocking sustained success in both work and life.
In my article “Productivity: It All Comes Down To The Pilot In The Box!” I unpacked the trinity of mindset, habits and behaviours versus the plethora of productivity tools and apps available on the market. I am not saying that tools can’t be helpful, but without the right mindset, habits and behaviour, any app or tool is just another tool.
In this follow-up article, I share practical advice for boosting your productivity, and unlike newfangled apps and tools, they won’t cost you a penny. Better still, you can implement them immediately.
Set clear objectives and priorities.
Why: Clarity is the bedrock of productivity, be it personal development or business management. Ambiguity is the enemy of productivity. Busyness does not achieve your objectives; it’s a meaningless waste of time.
How: A clear goal or vision of success helps focus your energies on what truly matters and prevents wasting time on less important tasks.
The SMART goal technique (specific, measurable, achievable, relevant and time-bound) is powerful. Focus first on the “SMT”; resolving the SMT gives you a specific goal, precise measures and a timeline by which you will deliver. This is clarity.
The “A” tests confidence. Confidence is a two-sided coin. On the one side, it tests your belief that you can achieve your goal. The other side tests whether you believe what you’re aiming to achieve is possible. You do not need supreme confidence; you just need more belief than doubt.
The “R” tests importance. I call it your “bothered-o-meter.” A goal you’re bothered about will register highly and sustain you when things become challenging. However, choose something you’re less bothered about; if it doesn’t inspire you or becomes challenging, you will likely switch to something more interesting.
Clarity is essential for prioritisation. Critical thinking tools help you remove bias and preference from decisions. We all prefer to do things we enjoy or are easy, but often, it’s the complex tasks or the things we least enjoy that will move us forward toward our goal.
Knowing what you want, why you want it and when you need it enables you to prioritise. The Eisenhower Matrix, which separates tasks based on urgency and importance, can be invaluable. Another method is the ABCD prioritisation technique, where tasks are categorised from most to least critical.
Establish routine and structure.
Why: Our brains respond well to habits and patterns; it’s how we’re wired. Routines reduce the number of decisions you make every day, which conserves mental energy for more critical tasks. Without this cognitive energy saving, we suffer “decision fatigue,” where the quality of decisions deteriorates after lengthy decision-making sessions.
How: Building a routine involves setting specific times for various activities, such as work, exercise, meals, and relaxation. Time-blocking is a practical method where you allocate blocks of time for different tasks, creating a visual structure for your day. This approach can help maintain focus on the task at hand and reduce the tendency to multitask, which is often less effective. Don’t forget to include breaks and leisure activities in your schedule to prevent burnout.
Eliminate distractions.
Why: In a world where information is constantly at our fingertips, distractions are a significant barrier to productivity. Take social media; these platforms are notorious distractors engineered to keep us on the channel by triggering our biochemistry.
Receive a like, comment or any form of positive interaction, and it stimulates dopamine release. This release promotes pleasure and satisfaction, like the gratification you might get from eating food you enjoy or winning a prize. The intermittent and unpredictable nature of these social rewards creates a pattern like gambling, where the anticipation of a reward keeps users coming back.
Email, Teams, Slack and other systems can also release dopamine, but they can also trigger cortisol. Cortisol is released when we feel stressed. High volumes of email and system notifications can cause anxiety, which can, ironically, drive us to check more.
Distractors’ fracture concentration significantly decreases the quality and quantity of work produced. Switching between tasks inevitably means some of our attention remains with the previous task, reducing our ability to entirely focus on the new task.
How: Identifying and mitigating distractions is critical. Tools like Focus@Will, which offers music designed to aid concentration, or apps like Freedom and Forest, which block distracting websites, can be helpful.
Setting specific times for checking emails and social media, rather than constantly responding to notifications, can help maintain focus. Creating a dedicated workspace free from clutter and potential interruptions can also enhance concentration.
Cultivate a growth mindset.
Why: A growth mindset, a concept popularised by psychologist Carol Dweck in her book Mindset, centres on the belief that we can all develop our abilities and intelligence.
This perspective encourages resilience, a passion for learning and a willingness to confront challenges, all essential for personal and professional growth. Viewing failures not as insurmountable setbacks but as opportunities for learning and development fosters a positive attitude toward challenges.
How: Cultivating a growth mindset involves several practices. Keeping a journal can be a powerful tool for self-reflection and tracking progress. Embrace criticism, and choose to see it as valuable feedback that will help you grow.
Adopting a mindset that sees challenges as the vehicle to stretch and grow will boost resilience. Celebrate small wins to help maintain motivation. View setbacks as steps on the journey; ask what can be learned from the experience rather than viewing it as a failure.
Conclusion
The secret is harnessing proven tools to help our “pilot” make better choices, from what we focus on and deciding what tasks are important to creating the space to get stuff done. Our mindset will determine whether we challenge ourselves, repeat the same mistakes, learn, and grow on our journey to becoming highly productive.
Productivity is more than choosing the right tools. With clear objectives and priorities, productive routines and structures, eliminating distractions and cultivating a growth mindset, you can unlock the pilot in the box.
This article first appeared on Forbes.com on 13th December 2023
Ricky has been a regular contributor to the Forbes Councils since 2023, where he shares his perspectives on all things leadership, change, culture and productivity, all with Thinking Focus’ unique perspective on metacognition, or as we prefer to say, thinking about thinking.
So, you want to be a leader; you want to lead a team and deliver amazing results for your organisation. Of course, those rewards, perks, and other benefits are attractive, too. But have you thought about what leadership entails, what’s involved, and the consequences?
In this article, you will discover four pillars of leadership that need your due consideration if you are to navigate the highs and lows of being a leader in today’s challenging business environment.
Are you prepared for the personal sacrifices and impact on your relationships outside work?
Are you ready for the cognitive load that leaders face today as they tackle large-scale challenges and threats from all sides?
Do you know the stakeholder landscape and what it takes to mobilise your resources to achieve your goals?
Do you have the resilience to stay the course and bounce back when things go wrong?
Leadership, a coveted realm for the ambitious, beckons countless individuals with its promise of steering teams toward success. Yet, the true nature of leadership is a labyrinthine tapestry that demands much more than anticipated. It necessitates a profound shift in mindset and an unwavering embrace of novel challenges. Before embarking on this transformative odyssey, aspiring leaders must pause and reflect, mentally preparing themselves for the profound metamorphosis that awaits. Authentic leadership transcends the role of a mere conductor guiding an orchestra; it demands a transition from doing great work to thinking strategically.
But what foundational pillars should these aspiring leaders explore before immersing themselves in the depths of leadership?
Let us explore each pillar, accompanied by guiding questions that aid aspiring leaders in introspection, illuminating their preparedness.
The Personal Pillar: Striking A Harmonious Balance
Leadership roles, undeniably demanding, cast their immense influence upon every facet of your life. While these positions bestow countless benefits, they often exact sacrifices from aspiring leaders and their loved ones. Successful leaders comprehend the significance of involving their families in decision-making, establishing clear boundaries and fortifying a robust support system. Such support alleviates burdens, permitting leaders to wholeheartedly dedicate their time and energy to the demands of their roles.
How do you envision aligning your personal life with the demands of leadership?
What sacrifices are you willing to make in your quest for leadership?
Have you engaged in discussions with loved ones, considering their perspectives?
How can you establish clear boundaries between work and personal life to maintain a healthy equilibrium?
What support systems or resources can you assemble to navigate the leadership challenges?
The Cognitive Pillar: Embracing A Paradigm Shift
Leadership necessitates a cerebral metamorphosis, a transition to an entirely new modality of thinking about the world of work. Strategic and conceptual thinking empowers leaders to grasp the grand tapestry, connecting disparate data points and deploying creative problem-solving skills.
These cognitive capabilities complement the skills for managing, prioritising, organising and setting standards. Effective leaders empower those around them to think, fostering an environment where collective intelligence transcends the sum of its parts.
How comfortable are you with shedding the cloak of a “doer” mindset in favor of a strategic thinking mindset?
What new patterns of thought or skills must you cultivate to excel in a leadership role?
How can you foster a culture of strategic thinking and unleash creativity within your team?
Are there any blind spots or biases that might impede critical thinking and effective decision-making?
How can you motivate and empower your team members to harness their cognitive abilities, contributing to collective intelligence?
The Awareness Pillar: Navigating The Human Tapestry And The Surrounding Landscape
Esteemed leaders possess a heightened awareness of the individuals they lead and the landscapes within which they operate. Understanding people demands self-awareness and strong interpersonal skills, enabling leaders to comprehend and motivate their collaborators. This combination begets the necessary gravitas and influence. Awareness of the environment encompasses understanding the organisational structure, its politics and the broader market landscape, including competitors and emerging trends.
How well do you comprehend your strengths, weaknesses and motivations?
What steps can you take to enhance your self-awareness and emotional intelligence?
How can you foster robust relationships and effectively communicate with diverse individuals?
What strategies can you employ to remain abreast of internal dynamics within your organization and external market conditions?
How can you proactively anticipate and adapt to changes in your environment, surging ahead of the curve?
The Resilience Pillar: Flourishing Amid The Tempest
Mastery of resilience distinguishes triumphant leaders. They cultivate mental fortitude to withstand the demands of their roles and navigate setbacks, becoming the emotional anchors upon which their teams rely.
Even the most adept leaders face moments when the role pushes them to their limits. Therefore, leaders must develop coping strategies, recognise their reactions under stress and establish routines and techniques to sustain themselves during challenging periods.
Are there any self-limiting beliefs or patterns that might hinder your resilience?
How can you build a support network of mentors, colleagues or coaches to aid you during trying times?
What self-care practices and habits can you incorporate into your routine, perpetuating resilience in the long run?
Wrapping Up
Aspiring leaders must embark on an odyssey of self-discovery, delving into the depths of these four pillars before destiny thrusts them into leadership roles. This journey of discovery allows future leaders to assess their readiness, cultivating a profound understanding of the path ahead.
Leadership is not a destination but an enduring pursuit of excellence. Aspiring leaders can forge a path toward influential and fulfilling leadership by building solid foundations upon these four pillars, enriching their personal and professional lives.
This article first appeared on Forbes.com on 18th July 2023
Ricky has been a regular contributor to the Forbes Councils since 2023, where he shares his perspectives on all things leadership, change, culture and productivity, all with Thinking Focus’ unique perspective on metacognition, or as we prefer to say, thinking about thinking.
Biases can be like Jedi mind tricks; they can work for and against us. These cognitive shortcuts can cause us to make flawed decisions, so how can you make better decisions by minimising bias?
Cognitive biases affect various aspects of our thinking, including perception, memory, attention, and decision-making. Our brains use them to process information quickly, but they can lead to errors and distortions in our understanding of the world.
At Thinking Focus, we believe that metacognition (or, as we prefer to say, thinking about thinking) influences everything we do. We aim to help you understand how you think so you can recognise thought patterns and develop strategies to change or mitigate unhelpful thought patterns. Biases are heuristics (cognitive shortcuts) that our brains create to lighten the cognitive load, enabling us to cope with the demands we face in today’s high-paced, complex world.
